novaGuide: Quality Management Software for Microsoft 365

The preconfigured QM system that runs directly in your M365 environment. Document control, process management, and ISO support—all in one solution.

Quality Management with novaGuide based on M365

A quality management system is in place, but no one is using it? Quality management representatives work diligently, yet departments find the system too complex. End users fall back on outdated guidelines. In an emergency, management cannot prove what information was available and when. The result: low acceptance and a system that serves certification purposes but not day-to-day operations.

novaGuide changes that. As a quality management software solution based on SharePoint, Power Apps, and Power Automate, it allows everyone involved to work within the familiar M365 environment—without additional licenses, without a new interface, and without lengthy implementation projects.

Get a novaGuide Demo →

Why choose novaGuide over traditional specialized QM software?

Established specialized QM solutions are powerful, but they come with their own user interfaces, licenses, and training requirements. For companies that already use Microsoft 365, this means yet another siloed solution that employees have to learn how to use.
novaGuide takes a different approach.

	Traditional QMS Software	novaGuide
Environment	Separate platform with its own user interface	Runs within your existing Microsoft 365 environment
Licensing Costs	Separate licensing, often user-based	Uses existing Microsoft 365 licenses, no additional license required
Implementation Time	Weeks to months	Automated installation in your tenant
User Adoption	New interface = training effort required	Familiar SharePoint/Teams interface = high user adoption
Extensibility	Dependent on the vendor's roadmap	Modular extension with Power Platform and Azure

One QM solution for everyone involved in quality management

novaGuide was developed for all roles in the quality management process, not just for the quality management officer.

For Quality Management and Information Security Officers

You manage document control, approval processes, and policies centrally through the Management Authoring Portal. Training records and acknowledgments of receipt can be requested automatically, so that during an audit you can always verify who has reviewed which version of a policy.

For End Users & Employees

Through the Personnel Guide, you can find the latest guidelines, templates, and process descriptions via a user-friendly SharePoint portal with full-text search. Whether on a PC, in a browser, or via a mobile app, you’ll always be working with the latest, approved version.

For Process Owners and Authors

Using the Management App, you can approve documents directly in the preview, release them for publication, or reject them. The two-step approval process (review and approval) runs as a workflow, and automatic reminders ensure that no review deadline is missed.

For Managing Directors

novaGuide logs all document control activities in a central log. In the event of an emergency, you can demonstrate what information was available and approved at any given time.

Free Person Working on Laptop Website Mockup mit Screenshot von novaGuide

How EROWA Migrated its ISO 9001-Compliant Quality Management System to the Cloud

EROWA, an ISO 9001-certified manufacturing company, was running its quality management system on an outdated HTML file server system. Many alternative solutions were too inflexible for the existing structure and the certification requirements. With novaGuide, EROWA was able to meet nearly all requirements right out of the box and implement the solution quickly and cost-effectively thanks to its existing Office 365 environment.

Working with novaCapta was an extremely collaborative experience. Our requests were implemented, and we were still able to stick with a good standard solution. We owe this, in part, to the consultants’ high level of expertise in the field of quality management.

Dieter Gautschi Head of Quality Management EROWA AG

Meets nearly all requirements in the standar

Quick implementation thanks to the existing M365 environment

Available regardless of location or devic

Already expanded to the German subsidiary

See novaGuide in action

In a one-on-one demo, we'll show you how novaGuide works in your M365 environment and which add-ons would be most beneficial for your company.

Schedule a demo →

How novaGuide Works: An Overview of Its Components

novaGuide consists of modules, each tailored to a specific role in the quality management process. All of them access the same M365 infrastructure.

Personal Guide Portal: Current Guidelines at a Glance

No more searching for the right document: Your employees can access exactly the guidelines relevant to their role at any time.

Dynamic process map and automatically generated overview pages
Context-based full-text search of titles, metadata, and document content
Clear role and permission model: everyone sees only what is intended for them
Access via PC, laptop, tablet, and smartphone

Management Authoring Portal: Create and Manage Documents Professionally

Your authors work faster because content creation, versioning, and approval are all handled within a single portal.

Co-authoring for simultaneous editing of drafts
Conversion to PDF, Word, Excel, and PowerPoint without a third-party solution
Design can be customized to match your Corporate Design
Versioning and commenting features integrated

Management App: Approvals and Authorizations via the App

No approval is left pending: Process owners decide directly in the app whether a document should be published or revised.

Review, approve, or reject documents in the preview
Two-step approval process (review and approval) as a workflow
Automatic follow-ups after a user-defined period of time
Central log of all document control activities

Training Portal: Training Certificates and Reading Confirmations

In the next audit, you'll be able to see at the touch of a button who read and confirmed which requirement and when.

Request acknowledgments of receipt specifically for new or revised requirements
novaGuide keeps track of who has already confirmed which version
Confirmations are automatically requested when roles change or new users join

Modular Extensions: novaGuide Grows with Your Needs

New requirements? novaGuide adapts as your needs grow—without requiring you to switch platforms.

Can be expanded to include error reporting, corrective actions, and complaint management
Risk Management, Skills Management, Test Equipment Control, Controlling and Reporting
Technology stack: SharePoint, Power Apps, Power Automate, and Azure
Support for multiple locations and languages with content filtering

Here's how to implement novaGuide in your Company

novaGuide is not off-the-shelf software, but rather a standardized setup that our quality management specialists tailor to your environment and your target ISO standard.

1. Installation

novaGuide is automatically deployed to your Microsoft 365 tenant.

2. Configuration

Our consultants tailor the solution to your specific circumstances: process structure, roles, permissions, and corporate design.

3. Going live

After just a short time, you can populate novaGuide with your content and structures. There’s no need for lengthy preparation processes.

4. Expansion & Maintenance

Modular extensions can be added at any time. We offer appropriate service level agreements (SLAs) for ongoing operations.

Why Your Quality Management Is in Good Hands at novaCapta

novaGuide is the result of technological expertise and feedback from numerous customers with similar needs. It’s not just the tool that matters: Our consultants bring specialized expertise in quality management and ISO certification to the table, ensuring that the solution not only works technically but also fits seamlessly into your management system.

QM-expertise, not just technology: Our specialists have hands-on experience with the requirements of ISO 9001, ISO 27001, and other standards.
Developed with real customer feedback: novaGuide was created in collaboration with companies that have overcome similar quality management challenges.
Microsoft Solutions Partner: novaCapta is a certified Microsoft Solutions Partner and brings in-depth M365 expertise to every project.

Quality Management Software starting at €7,850 per year

novaGuide is available starting at €7,850 (plus VAT) or CHF 7,400 (plus VAT) for an annual subscription.
This price includes the fully functional solution, automatically installed on your Microsoft 365 tenant and customized to your specific needs.

Get a Customized Offer →

Customizations depend on your requirements. Minor adjustments can be implemented in just a few days. We also offer appropriate service level agreements (SLAs) for ongoing operations.

Requirements:
SharePoint Online, Power Apps for Microsoft 365, Outlook, and/or Teams.
No additional licensing required.

FAQs about novaGuide

How long does it take to implement novaGuide?

The automated installation and basic configuration are completed in a short amount of time. The duration depends primarily on the complexity of your existing process landscape and the specific customizations you require.

Which ISO standards does novaGuide support?

novaGuide provides the basic framework for managing any ISO standard. In standard use, it is frequently used for ISO 9001 (quality management) and ISO 27001 (information security).

Can novaGuide support multiple locations and languages?

Yes. novaGuide supports multiple locations and languages, with corresponding content filtering.

How flexible is novaGuide in terms of expandability?

novaGuide is based on SharePoint, Power Apps, and Power Automate. Custom extensions can be developed, such as error reporting management, complaint management, or risk management. The possibilities are virtually unlimited, as the entire Azure platform is available as the technological foundation.

Discover novaGuide in Detail

My team and I would be happy to show you how novaGuide optimizes your quality management in Microsoft 365.

Wolfgang Raestrup

Head of Modern Work

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